Sustainable HR Practices
Operations
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Operations

As all departments, HR department has its role to play to reduce consumption, avoid waste or better manage it, decrease carbon footprint... Here are a few tips.

Automate HR processes, Eliminate all papers
Cost
LOW
Cost
MEDIUM
Cost
HIGH
EFFORT
low
EFFORT
medium
EFFORT
HIGH
IMPACT
low
IMPACT
MEDIUM
IMPACT
HIGH

HR operations can generate a lot of paper. Remember that e-signature on official documents is recognised in Singapore, ensuring you do not take a legal risk on important documents.

  • Opt for e-solutions whenever possible, like e-contracts, e-payslips, e-reimbursements to avoid unnecessary printing and life long storage (for both the company and the employees).
  • Promote self service rather than providing by default a lot of policies, documents, etc.. Store the documents your employees need to access to on a repository / intranet where they can easily consult them.

40%

is the percentage of the world’s industrial logging that goes toward the paper manufacturing process right now

(Brandon Gaille)

4 th

The paper and pulp industry is the 4th largest contributor of greenhouse gas in the world right now.

(Brandon Gaille)

ADDITIONAL RESOURCES

Some options for e-contracts and digital signature:

Suppliers that provide solutions:
eSignature platform
Sleek

With SleekSign - free, unlimited use, legally binding eSignature platform - say bye to printing (and reprinting) of documents, and hello to digitalization.

Sleek is a SMEs’ all-in-one digital platform, helping you to register your company and manage your governance, accounting, and tax compliance online. Incorporate a company in Singapore, Hong Kong, Australia and the UK 100% remotely, file requests to your company secretary 24/7, start a business account and sign documents digitally with our eSignature tool SleekSign - all on our secure platform.

Remove paper with our company registration and corporate secretary services by doing digital and saving your documents to the cloud.

Let's multiply our impact together.

Adopt sustainable policy for travels and moves
Cost
LOW
Cost
MEDIUM
Cost
HIGH
EFFORT
low
EFFORT
medium
EFFORT
HIGH
IMPACT
low
IMPACT
MEDIUM
IMPACT
HIGH

In the new normal, define a travel policy with an hybrid approach: make business travels less frequent & favor longer stays. Continue using videoconference as much as possible.

Incentivize your employees to travel less by setting up objectives in terms of travels (example : max 2 regional flights per month...). Invest the savings made in other areas (brainstorm ideas with a sustainable give back outlook).

Measure and offset the travels' Carbon Footprint of your employees travelling abroad or relocating. Offset the CO2 emissions with some mechanisms (example : Plant a tree for each longhaul flight, or for each tradeshow you exhibit).

When relocating, favor to use recycled boxes for packing and shipping option (less emissions) than air freight.

24%

Transport accounts for around one-fifth of global carbon dioxide (CO2) emissions

(Our World in data)

ADDITIONAL RESOURCES

Some travel carbon footprint calculators:

Suppliers that provide solutions:
Integrate transparent tree-planting into your business
Ecomatcher

EcoMatcher plants trees and complete forests with vetted foundations from around the world specialized in tree planting.

Through technology, EcoMatcher knows everything of every tree planted. You can virtually travel to every tree and learn more.

Companies use EcoMatcher’s digital platform and the trees for meaningful corporate gifting -, rewards -, loyalty -, employee engagement -, and transparent carbon offset - programs.

EcoMatcher is a certified B Corporation.

Technology empowering Regeneration
Handprint

We are on a mission to enable millions of businesses to go green in a simple, transparent and digital way.

Our Impact as a Service platform enables companies to make their growth good for the planet, by regenerating ecosystems as they sell their products. They integrate positive sustainability action (reforestation, ocean plastic clean-up, coral reef conservation) into their sales channels in a transparent way.

Reforestation and ecological restoration organisation
Eden Reforestation Projects

Eden aims at reducing extreme poverty and restore healthy forests by employing local people to plant millions of trees every year. They work with local communities to restore forests on a massive scale, thereby creating jobs, protecting ecosystems and helping mitigate climate change.

A non-profit organization focused on global reforestation
One Tree Planted

One Tree Planted is a non-profit environmental charity on a mission of global reforestation. We make it simple for anyone to help the environment by planting trees in North America, Latin America, Africa, Asia, Europe and the Pacific. Together we can restore forests, create habitat for biodiversity, and make a positive social impact around the world. We plant one tree with every dollar donated. One dollar. One tree. One planet.

Ocean Cleanup Organisation based in Singapore
Seven Clean Seas

Since 2018, Seven Cleans Seas has invested in ocean clean-up operations, remote island infrastructure and innovative technology.

Promote Sustainable Employees commutes
Cost
LOW
Cost
MEDIUM
Cost
HIGH
EFFORT
low
EFFORT
medium
EFFORT
HIGH
IMPACT
low
IMPACT
MEDIUM
IMPACT
HIGH
  • Use car less : offer incentives to employees coming by bike, public transports or walking.
  • Provide bicycle parkings, showers places.
  • If a car is necessary for meetings, rent a shared car or taxi.
  • Replace private car allowances with a packaged allowance for public transport, car sharing and ride hailing.
  • Raise awareness on commutes carbon footprint and teach staff how to track their daily carbon footprint based on their mobility choices, and how to offset their carbon emissions
ADDITIONAL RESOURCES
Suppliers that provide solutions:
24/7 carsharing solution in Singapore
BlueSG

BlueSG car-sharing service offers a smart, convenient, flexible and affordable mobility option to all Singaporeans, complementing public transport while reducing the need for car ownership. The service’s 100% electric fleet also provides a sustainable transport solution, eliminating direct carbon dioxide emissions as compared to traditional vehicles.

Implement sustainable practices with your outsourced services
Cost
LOW
Cost
MEDIUM
Cost
HIGH
EFFORT
low
EFFORT
medium
EFFORT
HIGH
IMPACT
low
IMPACT
MEDIUM
IMPACT
HIGH

Select socially responsible vendors for your outsourced essential services (cleaning, security and landscape).

If you do not have yet a sustainable procurement policy, see our sustainable procurement page on how to write one.

For services, prefer providers conscious of environmental and social challenges:

  • using water & energy efficient equipment
  • using eco-friendly cleaning products (see solutions Choose Green Cleaning Products in green office category)
  • training their employees on eco-friendly practices, natural resources' preservation & waste segregation
  • adopting clear human resources social engagements such as a safe work environment, inclusiveness and diversity policy, and real competencies development plans

87%

of those engaged as cleaners, labourers and related employees earn below $2,000 a month.

(SBF)

ADDITIONAL RESOURCES
Suppliers that provide solutions:
Cleaning services social entreprise
Speco

Speco is a social enterprise that offers housekeeping and cleaning services to provide stable jobs to marginalised Singaporeans including ex-offenders, people with disabilities and single parents.

Speco uses its own Speco® product, an antimicrobial coating that sanitises and actively protects.

Non-toxic & environmentally-friendly cleaning services and products
Green Cleaners Asia

Green Cleaners Asia is an eco-friendly professional cleaning service in Singapore. Since 2009, they have been using non-toxic and environmentally friendly products - not polluting the environment or your indoor air.

A toxic free working environment contributes to improving productivity levels at work, reducing sick days and operational costs!

Their corporate clients include kindergartens, offices, gymnasiums and hotels. GCA actively raise awareness and encourage their customers to adopt a ‘greener’ lifestyle, across their social media platforms and through educational talks and events.

Buddies - Experience sharing

The « green journey » may feel overwhelming sometimes, but you are not alone.

Our Buddies have tried, succeeded, failed to implement change in their companies. They share their experience so you can learn, take shortcuts, get inspired and ask questions.

Everybody can become a Buddy and give back to the community; if you are keen, get in touch with us.

Claire Kolly
HR Consulting & Executive Coaching - EDLT.global

Claire has spent more than 20 years in the HR field working in global environments, accompanying businesses in their development and transformation. 

Working across teams and cultural boundaries, she became passionate about helping teams and leaders navigate through changes and make sustainable decisions for themselves and their teams, balancing the short-term and long-term impacts in organisations. 

She moved to Singapore for a professional opportunity 9 years ago. Back in 2016, she added a coaching hat to her HR experience, got trained and certified with the idea that sometimes what employees and leaders are missing is to reconnect with what is really important for them, what makes them successful, or on the contrary slows them down.

In 2021, she launched her own business, combining her HR and professional coaching expertises to accompany individuals and organisations in their journey, with a focus on enabling sustainable People practices.

Ivona Balint-Kowalczyk
Sustainability consultant, Founder - Sustainao

Ivona is a sustainability consultant, founder of Sustainao, a Singapore-based company that helps businesses in their sustainability journey, from conducting materiality assessments, creating a sustainability strategy, to implementing and improving sustainability reporting and performance.

Ivona has an MBA in CSR-Sustainability and a master’s degree in Environmental Management. She has first worked for Air France Industries and Arkema in their environmental and sustainability departments. After that, she has gained strong experience as a sustainability auditor for KPMG France. She verified non financial information published in the Sustainability Reports of French groups of Media, Agri-food, Transport, Industry sectors and conducted audits in 15 countries across Europe, Africa and Asia.

Vincent Desclaux
Managing Director - Palo IT

I have been working in Asia for the past 12 years (Shanghai, Hong Kong and Singapore since 2014) within the digital and technology space.

I have founded and run several companies in different sectors such as IT Consulting, Education, and the F&B business.

I am passionate about how to use technology as a force for good.

Géraldine Pelissier
Corporate Reach - The Matcha Initiative

Most of my professional career was in Sales and Marketing for emissions-intensive sectors (automotive, telecom, oil and gas industries) to say the least…. But I always knew I had to look for a greater purpose. Covid19 slowed down my professional activities and helped me to follow my passion. I decided to open a new chapter and follow a new career path, but to do so, I had to study sustainability.

I particularly like innovation and tech, so I wish to pursue my career with a tech for good angle.

Duncan Craig
Director of Sustainability (Interior Environments) - Concourse

Duncan, originally from the UK, has been living & working in Asia for the last 16 years. He runs a creative interior design & project management company delivering projects across the Asia Pacific Region; specialised in retail, F&B and commercial sectors. Duncan is passionate about creating interiors that excite and engage Clients and Customers alike, all through the lens of sustainability.

Carolin Barr
Founder - Susgain

Carolin is a passionate and driven entrepreneur and sustainability advocate. She is involved in many projects and initiatives that contribute to reducing our environmental impact.

In 2020, Carolin founded susGain, a social enterprise on a mission to better connect the environmentally and socially conscious stakeholders in Singapore to accelerate the change towards a more sustainable nation. The susGain rewards app aims to improve a sense of purpose and well-being within the community and make supporting sustainable local brands convenient and fun and rewarding.

Prior to susGain, Carolin worked as Account & Project Manager in an HR consulting and change management firm, where she was responsible for business development and end-to-end project management of training and consulting projects across APAC.

In July 2021, Carolin won the Finder's Expatpreneur Sustainability Award. susGain has also been recognized by Global Initatives at the Sustainable Business Awards Singapore 2020/21.